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Cash Variance Calculator for Restaurants

Catch till shortages before you bank. Enter your shift numbers, get the variance, the percentage, and a clear recommendation in seconds.

30 seconds per shift Runs in your browser only

Shift cash flow

Result

Escalate

Expected closing

₹5,000

Counted closing

₹0

Variance

-₹5,000

Variance %

-100.00%

Major shortage (>3%). Stop banking. Re-count, pull POS summary vs cash receipts, review CCTV for the shift window, escalate to owner before close.

How the variance formula works

The till should hold the cash you started with plus every rupee taken in, minus every rupee paid out. Anything off after counting is variance.

Expected closing = opening float + cash sales − cash payouts
Variance         = counted closing − expected closing
Variance %       = variance ÷ expected closing × 100
  • Green (<1%) — within rounding tolerance; bank as normal.
  • Amber (1–3%)— re-count, check vouchers, ask the cashier; don't bank yet.
  • Red (>3%) — stop banking, escalate, pull POS reports + CCTV for the shift window.

Frequently Asked Questions

Stop calculating variance shift by shift

Restaurant Daily logs variance automatically on every cash session and rolls it up across shifts, days, and weeks. See the trend before it bites.

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Related reading: How to reduce cash variance in restaurants · Daily cash reconciliation guide