Free tool · P1 cash close

Cash variance calculator for Indian restaurants

Plug in the seven numbers from a shift close. Get the variance + the tolerance band in real time. Free, no signup, no email gate.

Inputs

Opening cash float (₹)

Cash you put in the drawer at start of shift.

Total POS sales (₹)

Gross sales rung up on the POS this shift, all payment modes combined.

UPI sales (₹)

Amount of POS sales paid via UPI / Phonepe / GPay.

Card sales (₹)

Amount of POS sales paid via debit / credit card.

Petty cash vouchers paid from drawer (₹)

Sum of all PCV amounts paid out of the till during the shift.

Cash collected & deposited (₹)

Cash physically removed from drawer and given to owner / deposited.

Closing cash float (₹)

Cash left in drawer at end of shift, ready for the next handover.

The formula

expected_cash_in_drawer = opening_float
                          + (POS_sales − UPI_sales − card_sales)
                          − vouchers_paid_from_drawer

actual_cash_in_drawer   = cash_collected + closing_float

variance = actual − expected

A small positive variance (< ₹100) is usually rounding from mixed-tender sales. A variance over ₹500 in a single shift is the signal to investigate the same day — it almost always traces back to one of the eleven root causes covered in Cash variance — 11 root causes and the fix for each.

Where this fits in the daily-ops loop

The opening float comes from your imprest sizing — see Imprest cash float for Indian restaurants.
The voucher amount comes off your PCV pad — format in Petty cash voucher format India.
The whole reconciliation belongs in the daily cash close process — repeated every shift, every day.

Want this calculator inside the app?

Restaurant Daily runs this reconciliation on every shift close automatically — POS data flows in, vouchers are captured at point of payment, and the variance falls out without anyone re-entering numbers. See how it works →