Petty cash voucher pad (printable)
The voucher is the only piece of paper that turns a ₹180 cash payment for coriander into a defensible expense. This pad prints four vouchers per A4 sheet — cut along the dashed lines, file in voucher number order, and the cash float closes itself at shift end. Choose blank pad (just ruled lines for the cashier to handwrite) or pre-filled mode (punch four vouchers digitally with paid-to, description, amount, expense head, GST, mode of payment and signatures). Auto-numbered. Amount-in-words rendered automatically. Compliance-ready format your CA and FSSAI auditor will accept. No signup.
Inputs
Need the format reference? Petty cash voucher format India.
What a good voucher captures
Most independent restaurants in India still run petty cash on a torn-out KOT pad — "coriander 180" scribbled in pencil, no signature, no date, no expense head. That works until the day the float runs ₹2,400 short and nobody can reconstruct what was paid for what. A proper voucher pins down nine fields the moment cash leaves the drawer: voucher number, date, paid-to, description, amount in figures, amount in words, expense head, mode of payment (Cash / UPI), and three signatures — approver, recipient, cashier. The amount in words is not decorative; it's the line that prevents a ₹180 voucher from quietly becoming ₹1,800 between the cashier's hand and the ledger.
The 4-up layout exists for a reason: a single A4 sheet costs the same to print whether it carries one voucher or four, and an operator burning through 30-50 vouchers a day on a busy weekend doesn't want to feed paper for each one. Cut along the dashed scissor lines, file in voucher number order, and at month-end the auditor flips through a single folder to reconstruct the entire petty cash trail. Pre-fill mode is for the operator who's already digitising — punch four vouchers at once for the morning's vegetable, dairy and bread runs, print, sign, file. Blank-pad mode is for the cashier who still prefers a pen — print 25 sheets at the start of the week, that's a 100-voucher pad ready for the till.
Where this fits
- Petty cash voucher format India — full reference — the field-by-field breakdown of the format this tool prints, plus the legacy Excel + Google Sheets template if you need to mail it
- Petty cash leakage prevention — the seven failure modes vouchers exist to catch, and how the cashier-approver-recipient three-signature loop closes them
- Cash variance calculator — when the float runs short, the variance calculator with tolerance bands tells you whether it's a normal day or a bleeding wound
- Daily sales report (DSR) builder — the petty cash total at shift close is one of the lines a clean DSR has to reconcile against the cash drawer
- P2 — Petty cash pillar — every petty cash article we've published, sequenced from imprest float setup to month-end audit