The directory
Every vendor, in one place.
Name, category, contact, GSTIN and payment terms sit on the vendor record, and can be edited later.
Inward bills
Bills number themselves.
Each inward bill is issued a serial number by the database, so two people entering bills cannot collide.
Paid, or not paid.
What the register shows.
Outstanding is grouped by supplier, largest first.
Bills group by month with a count and a value.
A filtered view carries its filter in the link.*
* The paid and unpaid filters are held in the URL, so the view can be sent as it is being read.
Numbers, with their baselines.
Eleven categories label a supplier record.¹
Two figures make a bill total, added by the database.²
Three tiles open the bill register.³
Four payment modes can be recorded against a paid bill.⁴
- ¹ The category list on the supplier form, from vegetables and dairy through packaging and utilities.
- ² Amount before GST plus GST, stored as a generated column rather than typed as a third number.
- ³ Unpaid bill count, outstanding value, and the value booked this month.
- ⁴ Cash, UPI, bank transfer or cheque, captured when the bill is marked paid.
Questions? Answers.
Where do bill numbers come from?
The database issues them on insert, in month order. Nobody keeps a separate serial book.
Can a vendor be removed?
A vendor is deactivated rather than deleted, so the bills already entered against them stay readable.
Who can enter supplier bills?
Admin roles only. The check runs on the server, and every change is logged.
Does it track a rate card per supplier?
Not today. The register covers vendors, inward bills and what is outstanding against them.
How is GST handled on a bill?
Amount and GST are entered separately and the total is computed, so the two stay reconcilable.
Take the next step.
Who it is for